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Category: Customer Service

  • Event Marketing – The Key To Reaching New Customers May Be Through Their Stomachs

    Event Marketing – The Key To Reaching New Customers May Be Through Their Stomachs

    If you own or operate a service or manufacturing business, one great way to show your leadership of your industry and in the local business community is to host an event. There are many benefits, little downside, and if successful it can be scaled up or down or repeated again and again.

    There are some basic requirements for a successful event:

    1) Guests! Getting enough participation by the right participants is key. Market the event extensively, but create exclusivity by sending actual paper invitations – not just an e-mail announcement of an open house. The invitation requests and begs an RSVP, so that you can get an accurate head count for food and beverage, space planning etc. You want the room to look full but not crowded, and you’d like current customers to mix and mingle with prospects, so they spread the word about the work you do for them.

    2) Refreshments – This is a tough part for many people to get right. Gauging the amount, level and type of food and drink to serve a very diverse guest list can be difficult, but there are some guidelines to follow to make it easier.

    a) Let the time of day for the event guide your choices. For afternoon events, light appetizers and soft drinks may be appropriate. For a after-hours cocktail event, more substantial appetizers and passed hors d’oeuvres and beer and wine selections might be more appropriate.

    b) For a dinner event or awards presentation, a buffet style will facilitate networking, but a sit-down dinner will allow guests to be more comfortable for a longer period of time, and form fewer but closer relationships with table-mates. Get the highest quality food and most sophisticated beverage choices you can afford – these are your guests and customers, doubly important to let them know you care enough to serve the best.

    c) Drinks – for open bars, plan on 2-3 drinks per person, average, and keep key brands of each spirit on hand, along with plenty of mixers. For gatherings of over 20 people, hire a professional bar tender, you don’t want your guests being over-served because your staff feels generous when pouring for their favorite customer. Keep plenty of ice on hand, about 2 lbs per person is a good rule of thumb.

    3) Venue – if you are a manufacturing business, you have hard assets to show off – an open house type should include a “plant tour” of your production areas and equipment. Clean up extensively beforehand, remove trash, scrap and waste, remove any unused or non-functional equipment, sweep and mop floors, remove signage or decoration of questionable taste from walls, re-install any safety equipment, cover or hide proprietary customer work in progress. If you’re a service business, there may not be much of interest to show visitors, cubicles look the same pretty much everywhere. Consider having the event in your building lobby if it is impressive, or at a nearby hotel.

    4) Entertainment – unless this is strictly an open house to greet customers, there should be some additional component to the event to warrant attendance by the guests. If you seek to be a thought leader in your industry or local business community, consider a brief presentation by your top management, including slides or video. Show off your new service or new capabilities, show your point of view and strengthen the reasons for your guests to work with you rather than your competitor. Another avenue to consider is to hold educational seminars, which would highlight how your firm provides solutions to well-known or recognized problems in your industry.

    5) Amenities – make sure the guests feel welcome and thank them for their participation. The little things make a difference when creating an impression. A small parting gift, even if its a branded item (your brand, of course)is fine, but make it a high quality piece. Make sure there is a place to put coats if it’s in the winter, offer umbrella escorts from the parking lot if it’s raining, valet parking if you have a city location, and other niceties will make a big difference in the overall impression.

    6) Follow Up – all the entertaining in the world won’t make your business grow (unless you’re a caterer) unless you connect with those prospects both at the event and afterward, when they are back in their own environment and in decision-making mode. A nice Thank You note to all attendees with a personal note in each will do the trick, along with a follow-up e-mail later that week, highlighting some of the advantages and benefits you presented them with at the event should help cement your company in the correct place in their mind for future.

    Using events to promote your business and generate new customers is a time-honored tactic that works when you pay attention to the little details and you make it look easy. If you’re not comfortable with all this, maybe have a dry run for your staff a week before to work out the bugs before getting in front of customers. In general, quality will show you off to best advantage, so work with the best caterer, best beverage supplier, produce a high quality presentation with some production value and take advantage of the opportunity and follow up, and your business will grow before your eyes.

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  • Under-promise and Over-deliver – Good Customer Service is Tougher Than it Sounds

    Under-promise and Over-deliver – Good Customer Service is Tougher Than it Sounds

    Had a good customer service experience that I thought tied into my theme of customer service as marketing device. I’ve written several articles on the value of good customer service as a marketing tool, so when I run across an instance in real life that proves the theory, I like to recognize their efforts.

    I drive a gas guzzling, over-huge SUV – since I don’t commute regularly, my annual mileage is about 8,000 a year, about 1/3 of the national average. Unfortunately it has the same maintenance needs as if I drove it 20k a year – except for the frequency of things like tires, brakes, and other wearable parts, that still wear out on schedule just my elongated version.

    In 2006, on vehicles that size, now on virtually all of them, the manufacturer installed special valve stems that have the ability to measure the tire pressure on each tire, and a sender to tell you what the pressure is on a continual basis. As you might expect, these little marvels of modern technology are a bit costly, especially compared to the $.49 cent stems they replace. At $125 a whack and you need 5 of them with a full-size spare, that adds a bit to the bottom line when you buy it, and a lot to your tire bill when you replace them. They are also rather fragile, and if you put anything on them to cover them up, it must be made of plastic – metal covers apparently react with the metal in the stem and corrode them away in rapid fashion, causing them to leak and need replacement. I found this out the hard way and had to replace all four at a cost of nearly $600, something I’ll not repeat for quite a while with any luck.

    Thanks to these sensors, I noticed that one of the tires was losing air consistently, so since I just had the stems replaced, I took it back to where the work was done, thinking one of them might have been defective. I walk in the door to a Mr. Tire location near my house, tell them my saga, and they promise to take a look at it, but that there were a couple of people ahead of me – indeed for mid-week in late August, the waiting room was remarkably full, and some folks looked like they’d dug in for the long haul.

    I waited only 45 minutes before I saw the car come around the front and a ticket with my keys and lug lock land on the front desk. I didn’t even finish watching the day’s episode of “The View” before they were writing me up – they had rebuilt the pesky little sensor valve, replacing a seal and the core, and remounting the valve, replaced the tire and buttoned it all up. They had under promised the waiting time by being vague, and had over-delivered by not just replacing the expensive part but by saving me lots of money by rebuilding the existing one.

    What do my tires have to do with marketing? I’m now an evangelist, an auxiliary marketer for Mr. Tire – I’ll recommend them to friends, I’ll tell people about my experience (blog about it), use it as a landmark when giving directions, etc. Think what would happen to your business if all of your customers behaved this way about your product or service. The growth rate would be incalculable, your popularity unchallenged, your brand ubiquitous, your pockets forever full.

    If you’re a marketer, get out from behind your desk right now, take a stroll down to the customer service department and say a hearty “Thank You” to the folks that REALLY provide your reputation for you to customers. They are the real heroes, who do the job every day and don’t get to have the creative fun that you do. They deserve a tip of your cap!

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  • Five Things About Branding We Can Learn from Geek Squad

    Five Things About Branding We Can Learn from Geek Squad

    I’m always in search of particularly effective branding efforts, just to enjoy a job well-done. Knowing how hard it is to carry out brand development on a daily basis, and how important the initial thinking is in springboarding the brand forward, I’m always looking for those that put in the effort up front and got it right.

    This week’s winner is Geek Squad, the computer service firm that operates out of Best Buy stores. These guys thought about EVERYTHING, and live the brand every day. I’ve had the opportunity to try these guys out several times in the last year, and they are nothing if not consistent.

    Each technician is called an “Officer”, and they always come in full uniform, including a badge and ID card, and arrive in a branded car, usually a white Volkswagon Beetle with black fenders and the logo on the doors – further reinforcing the quasi-police image. Their delivery is rather police-like, definitely gentle, but no-nonsense, they are extremely respectful of the customer’s home and work-space, touching as little as possible, asking few questions that are not directly related to the job at hand, and get right to work. They solve the problem or make a recommendation to repair at more extensive facilities or replace the machine, they come armed with a full bevy of software diagnostic tools, all branded, and get the job done, transact payment, and disappear to the next jobsite.

    There was so little variation in my three experiences it was spooky, like I said, these guys are consistent. Given the labor pool from which the company draws for this position and the human factors that have to be accommodated in any national company, I’m still astounded how well they carry the brand. I know when I see those little cars on the road, that they’re on their way to help some other poor computer-illiterate victim of Microsoft, and the feeling associated with the brand is always extremely positive.

    They set out with a good idea, they went full tilt toward fleshing it out, and they train the employees to clearly live and transmit the brand effectively with EVERY interaction. That’s why they’re this week’s EFFECTIVE BRANDING AWARD winner. Write to me about effective brands you’ve seen, and I’ll share them . . .

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  • Do Your Clients Know You, or Just What You’ve Reminded Them Of Recently?

    Do Your Clients Know You, or Just What You’ve Reminded Them Of Recently?

    Service businesses are funny things sometimes. Clients tend to pigeonhole your service firm based on what service you first performed for them. They rarely actually read the literature you leave behind, especially if it’s a referral, and they usually don’t go back and search it when another type of job arises, no matter how closely related to the first. So your first impression, your first engagement and your referrals tend to shape your brand for you in the customer’s mind, unless you steer it, expand it and broaden it on an almost continual basis.

    It’s an easy trap to fall into, especially for smaller firms, who may appear more limited than they are. I’m no exception to this unfortunately, although I try and avoid it if I can. I have one customer who only thinks of me in connection with trade show displays, because that was the first part of a multi-faceted strategy we recommended for them when entering into a new vertical market. Not that she doesn’t KNOW we offer a full range of marketing services, from strategic planning out to campaign execution and executive guidance, it’s just that I don’t reside in that part of her brain and I’m not connected to her other needs in a way that immediately comes to mind when they arise – I have to make a concerted effort to “remind” her that we are a full-service firm, so that we get connected in that way.

    How many of your customers or internal clients only think of you when they need or have a question about a very narrow range of elements, the one you did for them last, or first? It’s something you might want to explore, and you can test it pretty easily: Call them up and ask “Do you know that we also offer . . .” and see what the response is. Call under the auspices of keeping in touch, a good thing regardless, but hunt for that specific piece of data during the conversation. You might be surprised by the result.

    It may seem strange, but that’s just how the brain works – humans learned to survive by recognizing and remembering patterns, and noticing anything that breaks the pattern, like sensing movement in the brush created by a prey animal. Once a pattern is established, ala your firm performing a certain service, that pattern is retained and it’s difficult to change that perception.

    Here’s the fix: broaden your marketing efforts. Don’t go against brand, in fact if you’re a multi-service firm, this will strengthen that tenet of your brand. But highlight a different angle, a different aspect or subgroup of your offerings in a series of marketing launches – it’s like baiting a fishing line with different baits at different parts of the line – you increase the odds of catching something from the same pond. Even if you think you only offer one thing, and one of your brand characteristics is that you do one thing and do it the best of anyone, there are still different angles and facets of that “one thing” that you can use to “bait the hook” with. Try it, see if you don’t get the phone ringing with new business from old clients who “Didn’t know you offered that”.

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  • Sometimes you want to go . . . where everybody knows your name

    Sometimes you want to go . . . where everybody knows your name

    Everybody wants to be wanted, or at least recognized. I have a few places where they know me on sight when I walk in the door, but that kind of permanence and stability has been rare, especially since I grew up outside the Nation’s Capitol, where there are very few “natives” and the population is extremely transient. Too, I went to a very large university in Boston, where much of the student population was composed of commuters, so the typical school experience was very different, more focused on studying and less on social life, especially after dark, when a majority of the student body left for their own homes in the suburbs.

    Business relationships are often like that, too: you meet, you greet, you follow up, maybe even work on a project or several, and then drift apart. Relationships like anything else have to be nurtured and tended to in order to survive and thrive. The relationship with your customers is just that way. It takes effort to nurture them and to keep customers aware of you and to keep your business top of mind.

    Marketing can do that for you, but it must be sincere, and it must at least appear as much as possible to be PERSONAL. Your customers are humans, whether it’s B-to-B or consumer market, and they deserve to be treated as such. Good marketing, especially direct mail copy, should appear to be written specifically to YOU. That DOESN’T mean you just use the word “you” a lot in the copy – there’s an art to it, and if you’re not feelin’ the art, have a pro write your copy for you – its worth it.

    Customer service is often as simple as answering a question quickly and accurately. It can go as far as going above and beyond and addressing a long-standing problem and turning that complaining customer into an evangelist.

    I was the recipient of some tremendous customer service last night, at a business networking mixer, at the Intercontinental Hotel here in Baltimore. There is one place where they know me when I walk in the door, and this is it. Before I had gotten through the lobby into the bar proper, the top notch bartender, Elizabeth, had my “usual” beverage prepared for me, ready to go without me asking or even looking in her direction.

    Now in reality, I have only been a guest there about 6 times in the last year, but it’s always for the same event, the same time of day and the same day of the week, and our schedules collided on a regular basis – but she took the time and energy to remember after just a few small interactions who I was, what I looked like (winter and summer mind you, no identifying scarf or coat to help) what I liked to drink, and how I liked to get the evening started.

    Terrific! Kudos to Elizabeth for taking the initiative and providing outstanding service – and kudos to Arpad and the staff at the Intercontinental for realizing that sometimes employees need to be empowered to go above and beyond to REALLY please customers, and for allowing them the latitude to do it. I’m sure preparing a drink before the customer asks isn’t in the InterContinental’s policy book, but Elizabeth knew that I would be pleased and she was right. Thank you.

    Write about your good customer experiences here, be glad to pass them along . . .

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  • Good Customer Service MAKES Your Company Money

    Good Customer Service MAKES Your Company Money

    One of the hallmarks of a strong b-to-c company is the reputation of their customer service approach. Think how much the CS interaction defines the brand for customers. As an example, two companies highlight this clearly – L.L. Bean = Good! Comcast = Bad.

    Comcast may be delivering an outstanding, clear, signal over a vast network of installations, over 99% of the operating time – a competitively good product in many people’s eyes. But mention their name to a customer who’s had a problem, no matter how minor, that they tried to resolve over the phone, and they will inevitably bend your ear for an hour about how hard it was to communicate and get issues resolved quickly and effectively. Horror stories abound, and multiply daily.

    Now, mention L.L. Bean to a customer who’s tried to send something back, or return something to a retail outlet, and they will smile and say that it couldn’t have been easier, and they were nice about it. Bean ships globally to millions of customers a year, from a huge fulfillment facility with hundreds of different products, sizes, colors, styles and variations, leading to millions of pick-and-pack combinations for a given order. Inevitably mistakes occur, but it’s how they handle them that matters to customers. Their policy is that they will take returns of their merchandise and refund or replace, no questions asked. They LIVE that policy every day, and it shows.

    If your marketing department is working in concert with your customer service department as they should be, your company can harness the power of the CS relationship with customers to build your reputation, and polish your brand to it’s desired brilliance. If they’re not, you could be languishing in the basement with the likes of those who outsource their CS, ignore complaints, abuse customers, and lose revenue as a result.

    Customers will tell you some amazing things, about your own products, sometimes even come up with new uses for your products that you can use to market them! But you have to build in the mechanism for that information to find it’s way up to those who can use it.

    Good customer service starts with the ability to empower CS personnel to resolve problems immediately and effectively. The customer is not the enemy, but you’d be surprised how many CS depts treat them that way. It’s not about policy, its about people. They don’t have to be all sweetness and light, but they should be professional, reasonable, helpful and genuinely want to assist the customer. If the response they are trained to offer includes the words “our policy won’t allow for that” – rewrite the policy and retrain the whole crew – it’s defensive, it’s confrontational, its antithetical to “serving” the customer.

    Think how many evangelists you’d create if each and every customer interaction was a positive one. How many upsells, how much pass along, how many influencers would you create in the world if every time your company touched a customer, they came away better off for the effort. Think of the sales increase you’ll create, what that would do to the lifetime value of a customer! You can effectively take what is commonly treated as an overhead item and turn it into a profit center, with a few adjustments to the training, scripting and approach of your customer service team.

    Tell us your worst customer service stories, and we’ll share them and use them to help make better companies with them.

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